Create and configure a tournament

Create the tournament record first, then use Overview to prepare its courts, playing days, and events. These settings define the competition you will later populate with registrations, entries, draws, and matches.

Before you start

Prepare the tournament name and inclusive start and end dates.
If you want to select an existing venue or inherit organizer contacts, prepare them in Set up app defaults and directories. You can also create a venue from the tournament form.
If the tournament has an age restriction, add the required season and age-restriction entries under Settings → Seasons and Settings → Age restrictions first.
Decide the scoring, rest, and tournament-points rules before matches and final places are recorded.

Create a tournament from the dashboard

Start on the Tournaments dashboard.

Select New Tournament.
Enter a Tournament Name, Start Date, and End Date.
Select a Venue, leave No venue selected, or use New venue to create and select one.
Review the season, age restriction, scoring, rest, tournament-points, and contact settings.
Select Create Tournament.

The tournament opens on Overview. Tournament Name, Start Date, and End Date are required. End Date must be the same as or later than Start Date. Venue, Season, and Age restriction are optional.

The dates define which rows appear under Day Settings. The date range includes both the start and end date.

Pick the season and age restriction

Use Season and Age restriction on the tournament form to link the tournament to the shared dictionaries. The chosen restriction applies to every event in the tournament and is checked when a player’s registration is accepted. Events do not carry their own age fields.

Both fields are optional. If Season is empty, the age-restriction dropdown shows Pick a season first to see its age restrictions. For a new tournament, the form pre-selects the season whose window contains today, when one exists. The selected restriction is displayed as a badge under the tournament details on Overview.

See Set up and apply age restrictions for the dictionary structure, enforcement rules, the Unknown birth year in age-restricted tournaments policy, and edge cases such as changing the rule after registrations exist.

Set scoring and rest rules

Review these fields when creating or editing the tournament:

Points per set is the target used to prefill and validate set scores. The default is 21.
Sets to win is the number of sets a side must win to take the match. The default is 2, meaning the first side to win two sets.
Rest between matches is the minimum rest period used by scheduling and match readiness for a player appearing in consecutive matches. The default is 15 minutes; 0 allows no added rest interval.

Changing these values does not rewrite recorded scores or automatically move matches that are already scheduled. Review existing results and the working schedule before changing them after competition work has begun.

Configure tournament points

Use Tournament points to define the points awarded for final places. Singles applies to MS and WS; Doubles applies to MD, WD, and XD.

The initial place groups are 1, 2, 3-4, 5-8, and 9-16. Enter a non-negative number in Points, or leave it blank when that place group should not be filled automatically. Use Add group to append another place band. Use the delete icon to remove a band; each singles or doubles scheme must retain at least one band.

The scheme is used later when tournament points are filled from final places. A singles value is assigned to the player. A doubles value is the pair’s total and is divided equally between the two players. Editing the scheme does not recalculate tournament points that have already been stored.

Inherit or override contacts

The tournament form provides Email, Phone, WhatsApp, Viber, Facebook, and Instagram under Contacts.

For a new tournament, these fields are copied from the app-wide contacts in Settings. Edit any field to override it for this tournament, or clear fields that should not be stored. Later changes to Settings do not change an existing tournament’s contacts. When editing a tournament, the form shows its stored contacts rather than reapplying the app defaults.

Use Overview and Setup Checklist

Overview is the setup summary for the open tournament. It shows dates, venue, the tournament age restriction as a badge when one is set, events, a public link and Publish control, and the collapsible Setup Checklist. Publication is covered separately; the manual tournament status is not a publication control.

Setup Checklist summarizes three groups of work: Tournament Setup, Participants, and Draw & Play. Its rows show current counts and provide shortcuts where available. Select Refresh if a count does not yet reflect a change.

Treat the checklist as a progress summary, not as a gate. It does not prevent you from opening later screens. Day settings and Seeding are labelled optional, although every completed row contributes to the displayed checklist total.

Add and rename courts

Open Overview, select the edit icon, and find Courts on Edit Tournament.

To add one court:

Enter its name, such as Court 1 or Center Court.
Leave Number of courts to add at 1.
Select Add.

To create several courts at once:

Enter a prefix, or leave the name empty to use Court.
Set Number of courts to add to a value greater than 1.
Select Add.

With the prefix Hall, adding three courts creates Hall 1, Hall 2, and Hall 3. With an empty prefix, numbering continues after the highest existing name that matches Court N. Court names do not have to be unique.

To rename a court, select its name, enter the replacement, then press Enter or leave the field. Press Escape to cancel. An empty replacement is not saved.

The delete icon removes an unused court immediately. A court cannot be deleted while any match is assigned to it, regardless of the match status. Reassign or remove those match assignments first. Renaming a used court is allowed and preserves its match assignments.

Configure Day Settings

Open Overview, select the edit icon, and find Day Settings on Edit Tournament. One row appears for every date from Start Date through End Date.

Each row contains:

Start, the day’s first scheduling time. The fallback is 09:00.
Duration, the expected match duration in minutes. The fallback is the current Default match duration from Settings, initially 30 minutes.

An unsaved row displays these fallback values in muted text. Change either field to save the row immediately; the other field is saved with its displayed fallback. Select Accept to save both displayed defaults without changing them.

Select Reset to remove that day’s saved override. The row returns to the current fallback values. Day duration is the general scheduling value; a separately configured duration for a playoff stage can take precedence later.

Create events

Use Categories on Overview to create the tournament’s events.

Select Add Category.
Choose Category: MS, WS, MD, WD, or XD.
Review or replace Name.
Optionally enter Max entries.
Select Save.

The category codes mean:

MS: Men’s Singles.
WS: Women’s Singles.
MD: Men’s Doubles.
WD: Women’s Doubles.
XD: Mixed Doubles.

The proposed name follows the category code until you edit the name yourself.

Events do not carry a per-event age restriction. The tournament-wide Age restriction applies to every event, and it is compared with a player’s Born year when the registration is accepted rather than per event.

Max entries is an optional planning value and is shown with the event and in format planning. Leaving it blank displays Unlimited in the form. The current app does not stop you from adding entries above this value, so compare the displayed entry count with the intended maximum yourself.

The app permits more than one event with the same category code. Use distinct names when, for example, you need separate age bands.

Reorder, open, and rename events

Drag an event by its handle to change the order shown across tournament screens.

Each event row includes an entries count and a draws count:

Select the entries count to open Entries with that event selected.
Select the draws count to open Draws with that event selected.

Select an event name to rename it. Press Enter or leave the field to save, or press Escape to cancel. After creation, Overview does not provide controls to change that event’s category or Max entries.

The delete icon is available only while the event has no entries and no draws. Once either exists, remove that dependent data in its dedicated screen before deleting the event. Matches belong to draws, so an event with generated matches also remains protected by its draw.

Edit tournament details

On Overview, select the edit icon beside the tournament details.

Update the tournament fields on Edit Tournament.
Add or rename courts and configure Day Settings as needed.
Select Save Changes for the tournament form.

Court and day-setting changes are saved by their own controls; Cancel on the tournament form does not roll those changes back. The tournament age restriction applies to every event; changing it does not re-check registrations that were accepted under the previous rule. Editing the date range changes the dates displayed under Day Settings, but does not move existing matches.

Set the tournament status

Select the status beside the tournament name and choose Published, Registration Open, Registration Closed, In Progress, or Finished.

A new tournament starts with Published. Status is a manual informational label. Changing it does not publish the tournament, open or close registration controls, restrict navigation, or trigger another workflow. Use the separate Publish control when publication is required.

Delete a tournament

On Overview, use the delete icon beside the tournament details, then confirm Delete tournament.

The delete icon is disabled while the tournament has at least one accepted player registration. Reject or remove every accepted registration before trying again. Pending or rejected registrations, events, courts, draws, matches, and other tournament data do not create an additional deletion block.

Before you delete: Confirming deletion permanently removes the tournament and all data that belongs to it. Global venues and player records remain available outside the tournament.

Before you continue

Check the name, inclusive date range, and selected venue or No venue.
Check the season and age restriction against player birth years. The rule applies to every event and is enforced when a registration is accepted.
Check Points per set, Sets to win, Rest between matches, and both tournament-points schemes.
Check that organizer contacts are correct for this tournament.
Add every court you expect to schedule and accept or override each day’s Start and Duration.
Create every required event, verify its name and intended maximum, then put the events in the working order.
Check Setup Checklist, but verify the underlying records rather than treating its progress total as a readiness lock.

After these checks, continue with tournament player registrations and event entries. Then define phases and draws in the later format and draw chapters.