Manage entries, doubles pairs, and seeding

Use Entries to decide which accepted players and pairs participate in each tournament event. This screen also manages Partner Wanted requests, declared seeding, and emergency player replacement without rebuilding the competition structure.

Before you start

Create the required events on Overview.
Add the players to Tournament → Players and check their registration status, gender, and Born value. See Manage players and registrations.
Keep reusable player and pair records while a tournament is in progress.

Understand an entry

An entry belongs to one tournament event:

A singles entry connects one player to one MS or WS event.
A doubles entry connects one pair to one MD, WD, or XD event.

The player is a reusable global record. The pair is also a reusable global record. Neither record participates in an event until it has an entry for that event.

An accepted registration confirms a player at tournament level, but it is not an entry. Acceptance prepares a reusable singles record when the player has a gender, but you must still register the player in each intended singles event.

An event entry is also separate from a draw assignment. Adding the entry makes it available to the event’s draws; it does not place it in a draw or generate a match.

Navigate events on Entries

Open Tournament → Entries. The event tabs follow the event order from Overview.

Select an event tab to show its entries, Partner Wanted requests, seed controls, and actions.
A number beside an event name is that event’s current entry count. The number is omitted when the count is zero.
The Entries counter in the sidebar is the total across all events. It refreshes when tournament navigation refreshes.
Use the arrow buttons when the event tabs do not fit across the page.

If the tournament has no events, the screen shows No events defined and directs you to create event categories first. An event with no entries shows No entries added. A doubles event can still show its Looking for partner section above this empty state.

Add existing entries

On Tournament → Entries, select the intended event first.

Select Add Entry.
Use Search by name, category or player… to narrow the list. In the current event-specific list, search matches the entry name and player names.
Select one or more entries. Select all selects the compatible entries currently shown by the search.
Select Add N entry(ies).

Selections remain checked while you change the search. The number on the add button is the total selection, including entries hidden by the current search.

For singles, the list offers reusable singles records for accepted players whose gender matches the event category. For doubles, it offers pairs that match the event category and whose two players are accepted. Records already entered in the active event are excluded.

The screen also excludes any player who is already part of another entry in the same event. While selecting several pairs, a pair becomes unavailable if it overlaps a selected pair. Select all chooses a non-overlapping subset.

If an overlapping selection still reaches the add operation, every selected pair involving a repeated player is skipped. The screen displays Skipped N pair(s) due to player conflict: … appear(s) in multiple selected pairs. The other non-conflicting selections are added.

The same player may have entries in different events. The restriction applies only to multiple entries within one event.

Age restriction is not checked here. The event’s age rule is checked later when an entry is added to a draw, using the year of the tournament start date. A player without a Born value passes that later check, so verify missing birth years yourself.

Register a singles player from the player card

Use the player card when you are reviewing one player’s events.

Open Tournament → Players and select the player row.
Find the intended MS or WS event under Entries.
Select Register.

If the registration is Pending or Rejected, this action accepts it first, prepares or reuses the singles record, and then creates the event entry. If the player already has an entry in that event, the card shows the completed entry instead of another registration action.

Create a doubles pair from Entries

Use New pair when both players are known but no suitable reusable pair has been selected.

Open Tournament → Entries and select an MD, WD, or XD event.
Select New pair.
Choose Player 1 and Player 2.
Select Create & register.

The selectors offer accepted players who are not already in another entry in this event. They apply these positions:

MD: Player 1 and Player 2 are M.
WD: Player 1 and Player 2 are F.
XD: Player 1 is M and Player 2 is F.

The two positions cannot contain the same player. The app generates the pair name from both player names.

Create & register performs two actions: it creates a reusable global pair and immediately creates the entry for the active event. If an existing pair already contains the same two players in the same category, this dialog reuses it instead of creating another record.

The pair remains in global Doubles if you later remove only its event entry. This differs from Doubles → New Pair, which creates a reusable pair without adding it to any tournament event.

You can select a reusable pair instead of creating one: close New pair, select Add Entry, and choose the pair there. The player card also shows Existing pairs for the selected player.

Check existing pairs first: The direct New pair action on Entries reuses an exact existing pair, but Create & Register on a player card and Form pair from Partner Wanted requests can create another reusable record for the same two players. Global Doubles also permits duplicates.

The player card’s Existing pairs list is less strict than Add Entry. It can currently offer a pair whose other player is not accepted. Verify both registrations before using that path. A conflicting player who is already in another entry in the event is rejected when the entry is saved.

Use Partner Wanted

Partner Wanted records that an accepted player wants to enter one doubles event but does not yet have a pair. A request is not an entry and does not count as event participation.

Mark one player from the player card

Open Tournament → Players and select the player.
Expand Register for the intended doubles event.
Select Mark as looking for partner.

If necessary, the action accepts the player’s registration first. The event card then shows Looking for partner with Remove. The tournament Players list shows a dashed event badge with a question mark, and Entries shows the request in Looking for partner for that event.

Mark players from Entries

Open Tournament → Entries and select a doubles event.
Select Partner Wanted or Partner Wanted (N).
Search by name or club and select one or more players.
Select Mark N player(s).

This dialog offers accepted players with a compatible gender who are not already in an entry or Partner Wanted request for the active event. MD offers M, WD offers F, and XD offers both M and F. It does not apply the event age restriction.

Remove a request with Remove on the player card or the remove icon in Looking for partner on Entries.

Form a pair from two requests

In the active event’s Looking for partner section, select exactly two requests.
For XD, select one male player and one female player. Form pair remains unavailable for two players of the same gender.
Select Form pair.

The app generates the pair name, creates a reusable global pair, and creates an entry in the active event. The two used requests are removed. Other requests, including requests in other events, remain unchanged.

Adding an existing entry for a player also removes that player’s Partner Wanted request for the same event. Rejecting a registration removes all of that player’s requests in the tournament. Removing a registration currently leaves requests in place; review the consequences in Manage players and registrations before using Reject or Remove.

Declare seeding

Seeding records the intended strength order before a playoff draw is generated. The declared value belongs to the event entry, so it is shared wherever that entry is used within the event.

Open Tournament → Entries, select an event with entries, and choose Seed mode:

Exact assigns one declared position, such as 1, 2, 3, or a later available number.
Group assigns a protected range: 1/2, 3/4, 5/8, 9/16, 17/32, and larger ranges when the entry count supports them.
No seed leaves the entry unseeded.

An exact position is reserved for one entry. The screen disables duplicate exact positions. It also prevents an exact position from taking a slot needed by an already populated group range.

Several entries can share a group range up to that range’s available capacity. During the later playoff draw, each receives a different resolved seed within the range. The protected range separates those entries into the corresponding bracket sectors; it does not promise which exact seed in the range each entry receives.

The declared seed is not a final place. For an exact seed, the later draw resolves that declared number. For a group seed, the draw randomly resolves one available number inside the declared range. The draw stores that resolved number separately from the declared value on the entry.

Change seed mode carefully

Changing Exact to Group, or Group to Exact, immediately clears every declared seed in the active event. The values are not converted, and there is no confirmation.

The selected mode is a temporary screen setting rather than a saved event setting. It starts at Exact when the page opens and remains selected while you move between event tabs. Values from the other mode appear as No seed. Do not switch mode merely to inspect hidden values: switching clears all existing declared seeds in that active event.

Before you generate matches: Finish the declared seeding and check every entry. As soon as any match exists in any draw of the event, seed changes and seed clearing are rejected. The selectors remain visible, but an attempted change reports EVENT_HAS_MATCHES.

Seeding prepares entries for a later playoff draw. It does not create the draw, assign entries to it, or determine tournament results.

Remove an entry

Point to an entry row and select Remove. The action is immediate and has no confirmation.

Removing the entry deletes its declared seed and any final place stored on that entry. It does not delete the reusable player or pair record. A pair created from Entries therefore remains available in global Doubles.

Before you remove: The app does not block this action after draws or matches exist. Existing draw assignments, standings rows, matches, match results, scheduled times, court assignments, and stored tournament points remain. Matches continue to show the same player or pair even though the event no longer has the corresponding entry.

This can leave the event inconsistent and can make the removed entry’s final-place data inaccessible while its player points remain. Remove an entry only before adding it to a draw. If draws or matches already exist, correct those later records first instead of relying on Remove.

Make an emergency player swap

Use Swap only when a player must be replaced after the entry has already been used and preserving the existing draw and matches is intentional.

Replace a singles player

On Tournament → Entries, point to the singles entry and select Swap.
Search by last name, first name, or club.
Select the replacement and then Next.
Review Confirm replacement and select Replace.

Replace players in a doubles pair

Point to the doubles entry and select Swap.
For each pair position, choose Keep or Replace.
When replacing a position, select the new player and choose Next.
Review every old and new player under Confirm replacement and select Replace.

The replacement list contains accepted registrations. It excludes the current player in that position, players selected or kept in the other pair position, and players used by another entry in the active event. It normally follows the event gender position, but a player with no gender is also offered. It does not check age restrictions or schedule conflicts in other events.

If no player is available, the dialog shows No candidates. Every accepted player of matching gender is already entered here. Check registration status and current entries. Also check global gender data, remembering that the current selector includes players whose gender is missing.

If the required singles record or doubles pair already exists in the same category and player order, the app reuses it. Otherwise Swap creates a new reusable record. For doubles, the entry points to the resulting new pair; the old pair remains in global Doubles.

The confirmation warns that the change applies to the active event and cannot be undone. There is no undo command; another Swap is a separate replacement operation.

Understand what Swap changes

Swap preserves the identity of the event entry and changes the player or pair connected to it. It also redirects all references to the old player or pair in every existing draw of that event:

draw assignments use the replacement;
standings rows keep their wins, losses, sets, points, and position but show the replacement;
scheduled, unscheduled, and live matches use the replacement;
played matches keep their status, scores, and winning outcome but attribute them to the replacement;
the entry keeps its declared seed and final place;
stored tournament points move from each removed player to the corresponding replacement player, while a kept doubles player retains their points.

Match times, courts, queue order, recorded scores, match status, draw structure, and the numerical standings are not recalculated. Schedule and rest values are also not rebuilt for the replacement. Review the entire affected schedule for new conflicts.

Before you confirm: A Swap after play has started rewrites the visible participant and winner on historical matches. Use it only when that re-attribution is the intended official record. A failure such as an incompatible reusable record, an unaccepted replacement, an already-entered pair, or conflicting stored points leaves the original entry unchanged and displays Swap failed: …. If Swap had to create a new reusable pair before the failure, that pair can remain in global Doubles.

Fix common problems

Add Entry is not available

No eligible reusable record remains for the active event. Check that the intended players are accepted, their genders match the event, the pair category matches, and none of the players already belongs to another entry in this event.

An accepted singles player is missing

Check the player’s gender in global Players. Acceptance creates or reuses the singles record only when gender is set. After correcting the global record, use Reject and then Accept on Tournament → Players to run acceptance again. Reject removes the player’s Partner Wanted requests, so restore any request that is still required.

A pair is missing

Check both registrations, the pair category, and whether either player is already entered in the active event. You can also use New pair to create and register the intended combination directly.

Form pair is unavailable

Select exactly two Partner Wanted requests. For XD, the selection must contain one male player and one female player.

A seed change fails

The event already has at least one generated match. Remove or reset the later match data using the appropriate draw workflow before changing declared seeding.

Before you continue

Check that every intended singles player or doubles pair has one entry in the correct event.
Resolve all Partner Wanted requests that should become entries.
Check gender and Born values; entry creation does not apply age restrictions.
Finish and review declared seeding before generating any matches.
Confirm that no removed or swapped participant has left draws, historical results, points, or schedule data in an unintended state.

Entries and declared seeds are now ready for the later draw workflow.