Manage players and registrations

Use tournament Players to connect global player records to one tournament and decide whether each registration is accepted. Registration confirms participation at tournament level; it does not place a player in an event.

Before you start

Create or import the required global player records as described in Set up app defaults and directories.
Check Gender and Born before registering players. These values affect later event work, but you cannot edit them inside the tournament.
Create the tournament events on Overview as described in Create and configure a tournament.

Separate a player record from a registration

A player record belongs to the global Players registry and can be reused in several tournaments. It stores the player’s name, club, gender, and birth year.

A registration connects that player to one tournament and has its own status. Registering or removing the player in one tournament does not create, edit, or delete the global player record. The same player can have a different registration status in another tournament.

An event entry is separate from both records. Accepting a registration confirms the player for the tournament, while adding an entry places the accepted player or pair in one specific event.

Add existing players to a tournament

Open Tournament → Players.

Select Add Players.
Search by first name, last name, or club if needed.
Select one or more players. Use Select all to select every player currently shown by the search.
Select Register N player(s).

Every new registration starts as Pending. Players already registered in this tournament are excluded from Add Players, which prevents adding the same player again through this screen. Clear the search to see all other available global players.

Selections remain checked while you change the search. The number on Register N player(s) is the total selection, including selected players that the current search no longer shows.

If Add Players is not available, every global player is already registered in this tournament. Add missing people to the global registry first, then return to the tournament.

Find and filter registrations

The tournament Players list shows every registration, including pending and rejected ones. The sidebar count also includes all three statuses.

Search by first name, last name, club, or birth year.
Use All, M, or W to filter by gender.
Use the status list to show Pending, Accepted, or Rejected registrations.
Use the MS, WS, MD, WD, and XD buttons to filter players who already have an entry in any selected category.
Use All events to show players who already have an entry in one event.
Select Last Name, First Name, Club, Registered, or Status to sort the list. Select the same heading again to reverse the order.

The category and event filters use current entries. A Partner Wanted mark by itself does not make a player match those filters.

Event badges in a player row show current entries. A dashed event badge with a question mark means the player is marked Looking for partner for that doubles event; it is not an entry.

Understand registration statuses

Pending means the player has been added to the tournament but has not been accepted or rejected.
Accepted means the player is confirmed for the tournament. Accepted players are offered for new event entries, doubles pairs, and Partner Wanted requests.
Rejected keeps the registration in the list but removes the player from the choices for new entries and Partner Wanted requests.

Status belongs to the registration, not to the global player record. Changing it does not change the player’s status in another tournament.

Accept registrations

To accept one registration, point to its row and select Accept. You can accept a Pending or Rejected registration.

To accept every pending registration:

Check the currently pending players. Filters do not limit the bulk action.
Select Accept all pending.

Accept all pending immediately accepts every Pending registration in the tournament, including rows hidden by search or filters. It does not affect rejected registrations.

When a registration is accepted, the app prepares a reusable singles representation for a player whose gender is set: M for later MS use or W for later WS use. If a matching representation already exists, it is reused. A player without gender is skipped.

Acceptance does not add a singles entry to any event. Open the player’s tournament card or Entries and use the separate event registration action when that player should compete in singles.

Reject or accept a registration again

Point to an accepted or pending registration and select Reject. There is no confirmation.

Rejecting a registration immediately removes all of that player’s Partner Wanted requests in this tournament. It does not remove the reusable singles representation or any existing event entry, draw assignment, match, scheduled time, court assignment, or result.

This means a rejected player can remain in existing competition data even though the player is no longer offered for new entries. Review and correct that data separately before continuing.

To restore a rejected registration, point to its row and select Accept. Existing entries remain in place, and the reusable singles representation is reused if it already exists.

The current Players screen does not provide an action to return a registration to Pending. If a registration is changed back to Pending elsewhere, its Partner Wanted requests are removed, while existing entries and later competition data remain unchanged.

Remove a registration

Point to any registration and select Remove. Removal is immediate and has no confirmation.

Removing a registration disconnects the player from this tournament’s Players list. It does not delete the global player record or the reusable singles representation.

Before you remove: The app allows removal even when the player is already used in an entry, draw, or match. Existing entries, draw assignments, matches, scheduled times, court assignments, and results remain unchanged. Removing a registration also leaves the player’s Partner Wanted requests in place. Review Entries before removal and clear any Partner Wanted mark first.

After removal, the player becomes available in Add Players again. Adding the player creates a new Pending registration; it does not repair or remove the existing competition data or the remaining Partner Wanted request.

Open the player’s tournament card

Select a player row on Tournament → Players. Use the row itself rather than Accept, Reject, or Remove.

The card shows the stored club and Born value when present, the player’s gender, and the tournament events available for that gender. For current participation it shows:

each singles entry;
each doubles entry and the partner’s name;
each doubles event where the player is marked Looking for partner.

The registration status remains on the main Players list. Use the back arrow to return to it.

The card is also where event registration can begin. Those actions, creation of doubles pairs, Partner Wanted management, and seeding are covered in the next chapter. If you start an event registration from the card for a pending or rejected player, the app accepts the registration before adding the entry or Partner Wanted request.

Check gender and age information

Gender determines which event categories the player card offers:

M allows MS, MD, and XD events.
W allows WS, WD, and XD events.

It also controls creation of the reusable singles representation and the player choices used for new entries and pairs. Set gender in the global Players registry before using the tournament card. With no gender, the app cannot reliably determine eligible event categories and does not prepare a singles representation on acceptance.

Born does not filter the registration list or hide events on the player card. Event age restrictions are checked later when an entry is added to a draw, using the year of the tournament start date. A player with no Born value passes that check, so verify missing birth years manually before creating draws.

Before you continue

Confirm that every intended participant is Accepted and that no unintended player remains accepted.
Check gender and Born, especially for singles and age-restricted events.
Check the event badges and each player’s card for existing entries and Partner Wanted marks.
Resolve rejected or removed players who still appear in entries, draws, matches, the working schedule, or results.
Remember that acceptance alone does not add a singles entry.

After these checks, continue with event entries, doubles pairs, Partner Wanted requests, and seeding.

Fix common problems

A player is missing from Add Players

The player may already have a Pending, Accepted, or Rejected registration in this tournament. Clear the list filters and search for the player. If there is no registration, create or import the global player record first.

An accepted player is missing from a singles event

Acceptance prepares the player for later singles use but does not add an event entry. Add the singles entry separately. Also check that the player’s gender matches the event category.

A player is missing from an event or partner selector

Check that the registration is Accepted and that gender matches the category. Also check whether the player already has an entry in that event.

A rejected or removed player still appears in competition data

This is current behavior. Rejecting or removing a registration does not withdraw existing entries or rewrite draws, matches, schedules, or results. Review the affected event data before proceeding.